Return of Military Tuition Assistance Funds Policy and Schedule

Students using Military Tuition Assistance (TA) to pay for Excelsior College course tuition are subject to the Department of Defense (DoD) policy that requires Excelsior College to return any unearned TA funds to the military branch of service based on how much of the course was completed.Students using Military TA who withdraw from a course may owe a portion of the tuition to Excelsior College and a portion to the military branch.

Policy and Schedule

In accordance with the DoD Voluntary Education Partnership Memorandum of Understanding, this policy requires the return of unearned tuition assistance (TA) funds on a prorated basis through the 60% mark of an academic course. TA funds are earned proportionally during an enrolled period with the unearned funds returned to the military branch from which the funds were provided, if the student’s last day of attendance is on or before the 60% attendance date.

Before withdrawing from a course, students are recommended to contact their Excelsior College academic advisor or the Center for Military and Veteran Education to determine how this policy could impact military tuition assistance and potential repayment obligations. If a service member stops attending or has to withdraw due to a military service obligation, the College will work with the affected service member to identify solutions that will mitigate any student debt. Please see Military Deployment/Training Extension and Withdrawal Policy.

The standard formula for determining the amount of TA earned by the institution is calculated on a percentage basis as outlined in the charts below. This calculation, if less than the 60% completion rate, determines how much TA the student has earned and for how much the military branch may be invoiced. Should there be any remaining TA funds prior to the 60% period of a course, these funds will be reimbursed directly to the military branch from which the funds were provided, not to the student.

8-week Course Term Withdrawal

Week Return of Funds to Military Service Branch Who Issued TA Student liability owed to Excelsior College
Before or during week 1-2 100% 0%
During week 3 60% 60%
During weeks 4 50% 50%
During week 5 40% 40%
During weeks 6-8 (more than 60% of course is completed) 0% 0%

15-week Course Term Withdrawal

Week Return of Funds to Military Service Branch Who Issued TA Student liability owed to Excelsior College
Before or during week 1 -2 100% 0%
During week 3-4 75% 75%
During weeks 5-7 50% 50%
During week 8-9 40% 40%
During weeks 10-15 (more than 60% of course is completed) 0% 0%

If you have any questions, contact the Excelsior College Center for Military and Veteran Education by email military@excelsior.edu or by calling 877-542-4133.